Pre writing
- Pre writing: the first stage of the process, allows you to plan your communication, if you do not know where you are going in the correspondence, you will never get there, and your audience will not get there with you. Through pre writing, you accomplish many objectives, including
- Examining your purposes: You recognize a problem in your work environment, so you create a questionnaire and transmit it via the company intranet. Then, analyzing your findings, you call a meeting to report your findings (initiate the communication).
- Determining your goals:
- • Persuade your audience to accept your point of view
- • Instruct an audience by directing actions
- • Inform an audience of facts, concerns, or questions you might
- have
- • Build trust and rapport by managing work relationships.
- Considering your audience
What you say and how you say it is greatly determined by your audience.
Are you writing up to management, down to subordinates or coworkers?
Are you speaking to high-tech audience (experts in your field) or low-tech audience (people
with some knowledge about your field?)
You will not write the same way to your boss as you would to your subordinates.
You will not speak to the same way to a customer as you would to a team member.
- Gathering your data
- There are many ways to gather data.
- • Answering the reporter’s question
- • Mind mapping
- • Brain storming / listing
- • Outlining
- • Creating organization charts
- Flowcharting
- Researching
- Determining how the content will be provided
After you have determined your audience, your goals, and your content, the last stage in prewriting
is to decide how best to convey your message.
Will you write a letter, a report, an e-mail, a Web site, a proposal, an instructional procedure, a flier,
or a brochure?
Writing
Writing lets you package (the draft) your data.
Writing the draft lets you organize your thoughts in some logical, easy-to-follow sequence.
When readers pick up your document, they can read only one line at a time.
They know what you are saying at the moment, but they don’t know your goals are.
They can only hope that in your writing, you will lead them along logically and not get them lost in
black alleys of unnecessary data or dead-end arguments.
• Organization
To avoid leading your readers astray, you need to organize your thoughts. The document
material can be organized according to
- Space (spatial organization)
- Chronology
- Importance
- Comparison / contrast
- Problem / solution
• Formatting
You also must format your text to allow for ease of access---- how the text looks on the
page.An unbroken page of text is not reader friendly.
To make your readers want to read the memo, letter or report, you need to highlight key
points and breakup monotonous-looking text.
Rewriting
It lets you perfect your writing.
There are no good writers, only good re writers.
Good writers polish their drafts to make sure their final versions are perfect.
To re write you need to revise-revise and revise again.
Revision requires that you look over your draft and do the following.
- Add any missing detail for clarity
- Delete dead words and phrases for conciseness
- Simplify unnecessarily complex words / phrases for easier understanding
- Reformat (highlight) to ensure reader- friendly ease of access.
- Enhance the tone and style of text
- Correct any errors to ensure accurate grammar and content
................................................................................................................................
....................................................................................................
this all article is about writing process :)
thanks
for more information please subscribe :
- http://bestnotes4students.blogspot.com/
- omer.shah111@gmail.com
No comments:
Post a Comment
thanks for comment :) this will answer after approval